This policy describes how Livil treats your information, not how other organizations treat your information. If you are using Livil in a workplace or on a device or account issued to you by your employer or another organization, that company or organization likely has its own policies regarding storage, access, modification, deletion, and retention of communications and content which may apply to your use of Livil. Content that would otherwise be considered private to you or to a limited group of people may, in some cases, be accessible by your account owner. Please check with your employer, team owner or administrator about the policies it has in place regarding your communications and related content on Livil.
We collect different kinds of information. Some of it is personally identifiable and some is non-identifying or aggregated. Here are the types of information we collect or receive:
We only use your data to provide or improve features that are prominent in the interface.
We are only collecting and using the information that is necessary for this purpose.
We will keep your personal information only as long as it is necessary for this purpose. We will keep it until you either delete your account or have been inactive for more than 3 years.
You have a right to a copy of the data (right to access personal data) and other basic rights in the field of data protection (see complete list of rights here: https://ec.europa.eu/info/law/law-topic/data-protection/reform/rights-citizens/my-rights_en);
You have a right to lodge a complaint with a Data Protection Authority (DPA), and you have a right to withdraw consent at any time.
We may transfer your Personal Data to countries other than the one in which you live. We align ourselves to the safeguards outlined by the Privacy Shield here (https://www.privacyshield.gov/welcome) if we transfer Personal Data originating from the European Union or Switzerland to other countries not deemed adequate under applicable data protection law.
After our automated systems have indexed your connected information and extracted keywords (to enable the search feature we remove the originals from our servers.
We cache the connected information to save having to re-sync or re-fetch an email every time a user wants to view it.
We clear that cached data (and thus any trace of your connected information) when the integration is removed from our system via the Integrations page.
An integration can be removed at any time also on the side of the service provider. Removing an integration unbinds that integration on a go-forward basis. That does not, however, delete the content that was received from the integration and indexed within Livil. Third party providers like Google don’t notify us of revoked access so we can’t act on that. That content must be deleted manually by removing your integrations on livil or by deleting your livil account.
Cookies are small text files sent by us to your computer and from your computer to us, each time you visit our website. They are unique to your Livil account or your browser. Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them or until they expire.
Some cookies are associated with your Livil account and personal information in order to remember that you are logged in and which teams you are logged into. Other cookies are not tied to your Livil account but are unique and allow us to do site analytics and customization, among other similar things. If you access Livil through your browser, you can manage your cookie settings there but if you disable all cookies you may not be able to use Livil.
Livil sets and accesses our own cookies on our company-owned domains. In addition, we use 3rd parties like Google Analytics for website analytics. You may opt-out of third party cookies from Google Analytics on their websites. We do not currently recognize or respond to browser-initiated Do Not Track signals as there is no consistent industry standard for compliance.
We use your information for the following:
When you use Livil, you have control over a number of things with respect to your own privacy and choices about how your content is visible to others or not.
Sharing and Disclosure
There are times when communications and related content and other user information may be shared by Livil. This section discusses only how Livil may share user information. Organizations that use Livil may have their own policies for sharing and disclosure of information they can access through Livil. Livil may share information:
Livil takes reasonable steps to protect information you provide to us as part of your use of the Livil service from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store and the current state of technology. We follow generally accepted standards to protect the personal data submitted to us, both during transmission and once we receive it. However, no electronic or email transmission or digital storage mechanism is ever fully secure or error free.
Livil is not directed to children under 13. If you learn that a minor child has provided us with personal information without your consent, please contact us.
We may change this policy from time to time, and if we do we’ll post any changes on this page. If you continue to use Livil after those changes are in effect, you agree to the revised policy. If the changes are material, we may provide more prominent notice or seek your consent to the new policy.
Your Data Protection Officer (DPO) is contactable via email to firstname.lastname@example.org.
208 Mill Rd
Companies House: 08744847